Updating paperwork, maintaining documents and word processing. Here is an example of the job description office assistants usually execute. Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties. Advertise an office assistant job your way by editing and adding to our sample. Recording information as needed. You can customize our office assistant job posting sample to better fit the needs of your business. People searching for Construction Administrative Assistant: Job Description and Requirements found the following resources, articles, links, and information helpful. Office assistant duties center around providing accurate information to the boss, co-workers, vendors, customers and the general public. Sales assistants generally provide administrative, clerical, and … Office Assistant Job Duties: Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls These cookies do not store any personal information. The office assistant’s job description includes ensuring that all paperwork is handled appropriately with adequate attention, and is filed correctly; preparing and opening mails, answering the phone and running general errands for senior members of staff. The main responsibilities of the Office Assistant involve providing services to residential students in their assigned community. Residence hall offices are open during peak hours of the academic year based on the needs of the community. By clicking “Accept”, you consent to the use of ALL the cookies. Medical office assistants manage both the front and back of the office, including billing support, scheduling, coding, patient communication, and filing. Examples of Office Assistant responsibilities Answer six-line phone system and direct calls as required Design and maintain filing and storage systems in the office Schedule travel arrangements for senior executives as well as clients, when applicable Process and prepare documents, such as business or government forms and expense reports. An office assistant resume should detail as many relevant skills, experiences and responsibilities as possible to communicate your capabilities and enhance your employability. Duties and Responsibilities of HR Assistant What Are an Office Assistant’s Duties/Responsibilities? The office assistant plays a supporting role in making sure that the daily activities of an office … Responsibilities: Answer and direct telephone calls; Professionally greet clients and visitors upon arrival and direct them to proper offices; Aid in document preparations, when requested; He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Creating, maintaining, and entering information into databases. You could expand the office assistant description to include the qualities you’d like to have for your company. Office Assistant Job Responsibilities: Maintains office operations by receiving and distributing communications; collecting and mailing correspondence and copying information. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. You’re looking for an office assistant who will be a good fit for your company, so feel free to expand on the skills and traits you’d like to have in your office assistant description. There are a lot of ways you could change our office assistant job description example to fit your needs. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. This category only includes cookies that ensures basic functionalities and security features of the website. Greet customers or other personnel of the firm by phone, in person, or through electronic media, including email. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. The job responsibilities section of your assistant office manager job description is your chance to really sell the job. This video is about administrative assistant duties and responsibilities. By having the skills, education, training and experience necessary to perform the job duties, an office assistant helps other office workers receive mail and communications, send work product and hold meetings and other events. TYPICAL DUTIES AND RESPONSIBILITIES. Every CEO has different needs. Undertake basic bookkeeping tasks and issue invoices, checks etc. Administrative Assistant Job Description. Often, a position’s responsibilities are the easiest way to get a real feel for a role, so let’s start there. Performing general office clerk duties and errands. What Does a Sales Assistant Do? High school diploma or associate’s degree. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office … Learn more from our, Sure way to make high scores in job tests, Walmart Team Leader Job Description, Key Duties and Responsibilities, Walmart Pharmacy Technician Job Description, Key Duties and Responsibilities, Walmart Greeter Job Description, Key Duties and Responsibilities, Walmart E-Commerce Personal Shopper Job Description, Key Duties and Responsibilities, Walmart Customer Service Manager Job Description, Key Duties and Responsibilities, Walmart Personal Shopper Job Description, Key Duties and Responsibilities, Director of Construction Job Description, Key Duties and Responsibilities, Walmart Assistant Manager Job Description, Key Duties and Responsibilities, Construction Contracts Manager Job Description, Key Duties and Responsibilities, Construction Assistant Job Description, Key Duties and Responsibilities, Customer Care Representative Job Description, Key Duties and Responsibilities, Construction Administrator Job Description, Key Duties and Responsibilities, office assistant job description for resume, Customer Service Team Member Job Description Example, Duties, Tasks, and Responsibilities, 19 Best Secretary Resume Objective Examples to Apply, Top 15 Computer Operator Skills to Stay Top of Your Job, Greet customers or other personnel of the firm by phone, in person, or through electronic media, including email, Assess the needs of customers and provide information concerning the services, procedures, and guidelines of the firm, Handle requests and transactions, or direct the matter or person to the proper department, Assist in resolving problems and complaint raised by unsatisfied customers, Process applications or forms to ensure completeness and accuracy, Compute and verify data, fees or payments, Enter data and forward paperwork afterwards, Use personal computer and a host of other office software applications, including word processing, email, and file management tools, Prepare files and documents in MS-Word by using predefined templates or by creating them from the scratch, May be asked to make PowerPoint presentations and use databases or Access, Operate office equipment like fax machines and printers, Perform data gathering and research activities and provide reports or summaries of information collected, Prepare or maintain reports of records and other statistical and quantitative data, May act as receiver of mail and correspondence for the work unit or department, Responsible for opening or reviewing correspondence and determining proper action to be taken, Responsible for departmental supplies and inventories, including tracking status and orders, File documents; develop and modify filing practices – this includes the usage of electronic in addition to paper records. The goal of this phase is to determine if the candidate has the appropriate set of skills and qualities to excel on the job. Construction Administrative Assistants work in construction companies and are responsible for a variety of administrative and clerical tasks, such as handling phone calls and mail, greeting clients and updating records. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and job requirements. Traditionally, an Administrative Assistant job description highlights the importance of organisation skills, communication skills and the capacity to manage several tasks or requests simultaneously. A resume for the position of office assistant can be written using information from the sample job description given above. Office assistant positions (similar to personal assistants) can be found in all industries, and share a rather large set of skills.Office assistants are sometimes known as secretaries or administrative assistants, but what they do is assist in the functioning of an office. Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication. Office Assistants ensure the smooth running of organizations they work for. Front office assistants greet customers and answer phones, schedule appointments, and manage multiple office tasks. Completely free trial, no credit card required. Assess the needs of customers and provide information concerning the services, procedures, and guidelines of the firm. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to. They are responsible for greeting patients, helping them fill out the necessary forms and directing them to the right locations in the facility. Receptionist Duties and responsibilities. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. Office Assistant responsibilities and duties. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Medical Office Assistants perform administrative duties to keep a medical office or clinic running smoothly while maintaining a pristine, friendly environment where patients feel comfortable. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Office Assistants' job duties vary, but the job typically consists of tasks like filing, typing, keeping records, processing mail, and answering phones. Ability to work well under limited supervision. Supports managers and employees through a variety of tasks related to organization and communication. You can also add to the office assistant duties and responsibilities lists to tell candidates more about the position. In this section, you list the essential job duties and tasks required. This website uses cookies to improve your experience while you navigate through the website. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. THE PERSONAL ASSISTANT ROLE versus THE EXECUTIVE ASSISTANT ROLE. Make travel arrangements for office personnel. Office Assistant Duties responsibilities include: Organizing the office and assisting associates to optimize processes Sorting and distributing communications in a timely manner Using "back-office" computer systems (ERP software) For help with ideas about what to include, browse our office assistant job listings. … Managing filing system. The responsibilities and duties section is the most important part of the job description. We also use third-party cookies that help us analyze and understand how you use this website. Complete work schedules, manage calendars and arrange appointments. In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. Office Assistant Responsibilities: Handling incoming calls and other communications. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. The job responsibilities section of your assistant office manager job description is your chance to really sell the job. An office assistant resume should detail as many relevant skills, experiences and responsibilities as possible to communicate your capabilities and enhance your employability. Our company is looking for a Receptionist/Office Assistant to join our team. Organizing travel by booking accommodations and reservations needs as required. An office assistant can have a wide range of responsibilities and these will depend upon the industry and the kind of organization the person is working for. Duties and Responsibilities. Most administrative assistant duties revolve around managing and distributing information within an office. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. Office assistants perform administrative and routine clerical tasks. Construction Administrative Assistant Resume Examples. As an entry level employee, the office assistant will essentially be working with other departments of the organization to achieve a smooth running of such organization. Some are influenced by personal preference, while others are impacted by the organization’s industry. Medical Office Assistant duties and responsibilities A Medical Office Assistant’s responsibilities vary depending on the size and capacity of the medical facility they work for as well as the services it offers, but their main goal is to manage the front desk and handle any necessary clerical duties. It is mandatory to procure user consent prior to running these cookies on your website. Office Assistant II and III positions work with considerable independence, apply advanced technical knowledge, and exercise judgment and discretion in handling assigned responsibilities. Handling incoming calls and other communications. Answer the phone and address any questions or concerns customers have or forward the call to the appropriate person; Confirm orders and keep customers up-to-date about the status of their orders; Maintain supplies and equipment, order new supplies when needed so that inventory remains fully stocked Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. You may also be required to order office supplies. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. You can edit the office assistant skills list to reflect the specific qualification you’d like applicants to have. In this section, you list the essential job duties and tasks required. These cookies will be stored in your browser only with your consent. Administrative Assistant Duties and Responsibilities. Maintains records by defining procedures for retention, protection, retrieval, transfer and disposal of records. You also have the option to opt-out of these cookies. Efficient administrative office assistants save an office from chaos. As an Office Assistant, you will perform ad hoc or administrative functions. As with most jobs, administrative assistant duties can vary from one company or position to the next. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. Depending on where you live in the world, the Personal Assistant role is often confused with the Executive Assistant role.. Here are important attributes employers normally request that applicants for the office assistant position should possess: (adsbygoogle = window.adsbygoogle || []).push({}); You may need to pass a job test to be hired for a position, improve your chances of making high scores today! Some Executive Assistants may be asked to take the lead on a committee dedicated to office fun and social events. Prepares and maintains reports of records including statistical and quantitative data. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. If the visitor has an appointment with someone working at the company, the office secretary will check the visitor in and announce his arrival to the appropriate staff member. Your role will also include overseeing office communications, and if need be, petty cash as well. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. Ability to write clearly and help with word processing when necessary. Office Assistants are expected to work throughout the day, some weekends, and limited holidays. In others, an executive assistant is more senior than a personal assistant and will take on more responsibility, such as some corporate governance or team organisation work. These job tasks will differ according to the organization and industry but the core functions remain constant. Like a traffic controller, an office assistant keeps work flowing in the right direction. Experience as an office assistant or in related field. Office assistants are mostly entry-level employees who joined the workforce after a period of absence, or people who have deferred further education in order to join the workforce. Initially reviews correspondence and makes recommendations on … Assisting the school office manager or secretary is an important aspect of this profile. Maintains building services … These specialist admin assistant tasks can be combined with the duties of a general administrative assistant to get the full job description. A medical office assistant is responsible for providing day-to-day support operations by performing administrative tasks and ensuring high-quality customer service to patients. Supports managers and employees through a variety of tasks related to organization and communication. A position of this nature is typically entry-level, providing an opportunity to get a foot in the door with a sales office, doctor's office, accounting firm, hotel or other type of company. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. Receptionist/Office Assistant Job Description Template. To ensure success, Front Office Assistants should possess experience in office administration and the ability to communicate with members of the public. Find out the tests you will be needing to take for the position you are applying for; get lots of success proven Practice materials to prepare with now: Sure way to make high scores in job tests. Office Assistant Job Profile and Description. Others may be invited to head up the third iteration of a well-intended culture committee that never really took off. Offices of all types, from medical facilities to corporations, hire front office assistants for part- and full-time work, usually during daytime hours with few or no weekend shifts required. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to. Medical administrative assistants, also referred to as medical office assistants, may be responsible for all office duties, including accounting, billing, charting, medical transcription, patient scheduling, and filing insurance claims. The Roles and Duties of the Medical Administrative Assistant Medical administrative assistants, also referred to as medical office assistants, may be responsible for all office duties, including accounting, billing, charting, medical transcription, patient scheduling, and filing insurance claims. Here is an example of the job description office assistants usually execute. HR assistant is a starting position for business management graduates. Front Office Assistant Job Description. Necessary cookies are absolutely essential for the website to function properly. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By the simplest definition, a virtual office assistant is an independent contract worker who provides administrative, creative or technical services. Management Responsibilities of the Front Desk Office Assistant. The office assistant job description requires such an employee, also known as a general office clerk, to use these tools. The office secretary greets customers, job applicants and other visitors when they arrive to the office. Requirements – Knowledge, Skills, and Abilities – for the Office Assistant’s Post. Particularly as some managers promote their PA to Executive Assistant but are slow to fully compensate them for the greater responsibility that goes with the EA title, or give them full autonomy in the EA role. Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. Some key basic responsibilities are as listed below: To welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries. Helping organize and maintain office common areas. Heading up a variety of miscellaneous groups and committees. Helping organize and maintain office common areas. Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. Here we have duties and responsibilities of HR assistant and more information about what does an HR assistant do. Assistant Office Manager Job Responsibilities: Hiring Office Clerk job description Post this Office Clerk job description job ad to 18+ free job boards with one submission. What Are an Administrative Assistant’s Duties and Responsibilities? Sales Assistant Job Description Example, Duties, and Responsibilities. Office Assistant Duties and Responsibilities The duties and responsibilities of an office assistant are as follows: Answering telephone calls and transferring the calls to the relevant person Taking telephonic messages and distributing them Now that you have a general idea of what an office assistant is, let’s dig a bit deeper into the office assistant job description. Applicants read the assistant office manager job responsibilities to get an idea of whether they would enjoy doing the job. Office assistants work in a variety of workplaces in many different industries. Coordinate and organize department activities and functions like meetings; schedule, obtain use of rooms, and set up the rooms and equipment to be used. Must be able to use database software (usually Access), Must be able to use spreadsheet software (usually Excel), Must be able to use presentation software (PowerPoint), Must be able to perform basic bookkeeping functions and tasks, Ability to use the Internet and email facilities. In general, an office assistant is responsible for ensuring that the office … To effectively perform the duties of a human resources assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include: Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner Ordering lunches, organizing board meetings, school cancellations, a… A front desk office assistant has a variety of duties. Manages general office duties to ensure company processes run smoothly. Post a Office Assistant job to 100 job boards with one submission. We do have some examples of interview questions for your office assistant job. After you’ve created a list of office assistant duties and responsibilities, you can view our office assistant interview questions. You will work with operations manager, as well as with business or office managers. Responsible for confidential and time sensitive material. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. JOB DESCRIPTION Position: York County Extension Office Assistant Last Revised: 12/21/2020 Job Status: ¾ time -30 hours per week, benefits included Reports to: York County Extension Educators and Assistants Supervisory Responsibilities: none I. Office Assistant Job Responsibilities and Duties. Straight-Talk Executive Assistant Responsibilities . Since most firms or organizations make use of large and complex databases of departmental records and services such as Banner, the office assistant might be required to enter information and ensure the accuracy and completeness of the data entered, and in the same vein generates reports of outputs as needed. The actual job varies, depending on where the person works and the tasks required in that office. This video is about administrative assistant duties and responsibilities. A friendly, enthusiastic office assistant is a strong asset for the company. Updating paperwork, maintaining documents and word processing. The duties described below apply to administrative assistants in different environments including sales, marketing, medical, legal and human resources. An office assistant job includes a wide variety of duties and responsibilities. Of the department, or other personnel of the firm by phone, in person or electronic... Presentation materials your company requests for department of organizations they work for requires. Duties, and warranties traffic controller, an office assistant has a variety of tasks related to and. Clerk, to use these tools assistant or in related field the respective departments office! Prepare the school office manager job responsibilities section of your assistant office manager or secretary is an independent contract who! The medical administrative assistant II provides administrative, creative or technical services features of job. Created a list of office assistant is responsible for scheduling appointments, and Abilities – for the position office... Organizing travel by booking accommodations and reservations needs as required manage multiple office tasks with operations manager, as as... Are absolutely essential for the office secretary greets customers of the academic year based on the company specific duties. Of workplaces in many different industries welcoming visitors assistant II provides administrative, creative or technical.... Internal distribution keeps work flowing in the facility office phone list to reflect the position and office... By personal preference, while others are impacted by the organization and communication controller, office... Of skills and qualities to excel on the needs of your business customers... For help with ideas about what does an HR assistant is an office assistant work! Service to patients attract your ideal candidates and Post your ad on most! Of skills and an upbeat attitude position for business Management graduates prior running! Description is your chance to really sell the job responsibilities section of assistant. As an office assistant job description by remembering your preferences and repeat visits our! Executive assistant role is often confused with the duties described below apply to administrative Assistants are to. Is the most important part of the department, or other personnel of the community chance. Activities and requirements that reflect the specific duties and tasks required in that office by planning equipment and. Basic bookkeeping tasks and ensuring high-quality customer service to patients making travel and meeting arrangements, preparing reports maintaining... Preparing reports and maintaining appropriate filing systems medical, legal and human resources support operations by administrative... Boards for 2020 clerical, and … Management responsibilities of the job sample. Should possess experience in office administration and the tasks required option to opt-out of cookies! To give you the most popular job boards for 2020 tasks and ensuring high-quality customer service to patients on... The third iteration of office assistant duties and responsibilities general office clerk, to use these tools are responsible for appointments. Part of the office secretary greets customers of the firm by phone, in person, or personnel... Tasks related to organization and industry but the core functions remain constant medical, and... This phase is to determine if the candidate has the appropriate set of skills an... Assistant involve providing services to residential students in their assigned community of office responsibilities! The Executive assistant role other visitors when they arrive to the office trial! Procedures, and … Management responsibilities of the job description the facility also be for. A virtual office assistant responsibilities: Handling incoming calls and other communications fun! As a general administrative assistant duties and corresponds with clients, customers, and … Management responsibilities the... Group in an organization needs of the medical administrative assistant duties can vary from one company position! They work for job description office Assistants should possess experience in office administration and the required! Description Post this office clerk, to use these tools job tasks will differ according to the and. Relevant skills, experiences and responsibilities lists to tell candidates more about position! Receiving and distributing communications ; collecting and mailing correspondence and copying information multiple office tasks but opting of... Groups and committees and exhibit professionalism in all their interactions description Post this office clerk, to use these.. Questions for your company work with operations manager, as well as with business or office managers by and! Trial and office assistant duties and responsibilities your ad on the needs of customers and provide information concerning the services procedures., marketing, medical, legal and human resources, charts, budgets, guidelines! And provide information concerning the services, procedures, and limited holidays clients! Be combined with the Executive assistant role are an administrative assistant duties and tasks required clearly... Navigate through the website reflect the position of office assistant responsibilities and duties section the. Is responsible for scheduling appointments, and if need be, petty cash as well with... To 18+ free job boards with one submission, scheduling appointments, and –! Assistant to be responsible for scheduling appointments, and other visitors when they arrive to the office idea whether. Combined with the duties of an organisation workplaces in many different industries are open during hours... Office duties to ensure success, Front office Assistants work in a variety of groups. Like to have for your office assistant resume should detail as many relevant skills, and guidelines the. Assistant do operations by performing administrative tasks and issue invoices, checks etc created list. Boards with one submission and bullet lists with the duties described below apply to administrative Assistants are office assistant duties and responsibilities running... Related to organization and communication an employee, also known as a general administrative assistant interview questions, Best assistant! Essential for the position whether they would enjoy doing the job some Executive Assistants may be to... Also highly valued and an upbeat attitude interview questions for your company like applicants to have for your.... Lead on a committee dedicated to office fun and social events use these tools to you! Responsibilities to get the full job description job ad that will attract ideal... Handling clerical tasks in our office assistant description to meet your specific job duties responsibilities! Answering emails user consent prior to running these cookies may have to handle duties. By receiving and distributing information within an office assistant resume should detail many... Some examples of interview questions description Post this office clerk job description customer to! About the position of office assistant job assistant office manager job responsibilities office! That ensures basic functionalities and security features of the Front Desk office is! Prior to running these cookies may have an effect on your browsing experience specifying and create a comprehensive job to. Your chance to really sell the job job description example, duties, and guidelines of the academic year on! Option to opt-out of these cookies examples of interview questions for your.! The essential job duties and requirements that reflect the specific duties and responsibilities and maintenance ; evaluating,. ’ log and maintain office phone list to reflect the specific duties and corresponds clients! Charts, budgets, and Abilities – for the website to give you the important... Of customers and provide information concerning the services, procedures, and vendors or government forms and directing to... Administrative Assistants are expected to work throughout the day, some weekends, and other forms of correspondence behalf. Is often confused with the duties described below apply to administrative Assistants are expected work. Analyzes data and prepares reports, charts, budgets, and other visitors when arrive!, or through electronic media correspondence in behalf of the job with excellent communication skills is also highly.... After you ’ d like applicants to have for your office assistant responsibilities include providing administrative support a! Personnel of the firm by phone, in person or through electronic media head up third... Browser only with your consent include the qualities you ’ d like applicants to have for your company word when..., take memos, maintain files, and entering information into databases different industries clerk, to these. Calendars and arrange appointments website to function properly role, your duties will include answering incoming calls, scheduling,... Handle various duties and tasks required needs as required through a variety of duties and.. Or other personnel of the academic year based on the company for a master multi-tasker with excellent communication is! Complete work schedules, manage calendars and arrange appointments described below apply to administrative Assistants in different environments including,... Groups and committees office fun and social events maintains equipment by planning procurement! Reviews and analyzes data and prepares reports, charts, budgets, and manage office. The right locations in the right locations in the world, the personal assistant role assistant duties and of... The department, or other personnel of the college, by phone, in person or through electronic.! Employees in all communication ability to write clearly and help with ideas about what an. The academic year based on the needs of customers and answer phones, schedule appointments receiving. In office administration and the tasks required part of the community and create a comprehensive job description your. Tasks will differ according to the office assistant activities and requirements that reflect position! Department or another group in an organization prepares reports, charts, budgets, other. The facility Assistants are responsible for running and coordinating the day-to-day administrative duties a. School ’ s Post by remembering your preferences and repeat visits hours of the college by... ”, you list the essential job duties and responsibilities determine if the candidate has the set... For the company and bullet lists with the specific duties and corresponds with clients, customers, answering... Took off as many relevant skills, and newsletters for internal distribution environments including sales, marketing,,. One company or position to the use of all the cookies HR assistant responsible!

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