Write procedures and protocols: This activity will require an intensive session of writing, discussion … Utilizing reunification cards can help to ensure a smooth reunification process. The school staff is unable to contact approximately 20% of parents. First and foremost, remain calm. Emergency Reunification Procedures. This list is a starting point for discussions between school officials and others addressing evacuation plans. Once developed, reunification plans should be disseminated by the school via web pages, e-mail blasts, letters, and meetings. Students can be picked up at X location at X time. The top part should also ask for the name of the person picking up the student, their relationship with the student, and their phone number. To support the reunification of children under 21 years of age with their parent (s)/legal guardian, FEMA works in collaboration with the NCMEC. All-Hazards Plan Basic Checklist . An estimated 69 million children in the United States are in school or child care on any given weekday. • Family Reunification Downloadable Training Package. 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The bottom part of the card should also include the student’s date of birth. The caregiver retains the top part that is collected when the student is released to the caregiver and they are allowed to leave the site. Full-scale drills are rarely conducted as they involve deploying all necessary resources and require much in the way of planning and financial resources. 1. Remember, it is our primary concern that students remain safe at all times, and there is a plan for an orderly dismissal and release of our students. These cards should be placed in alphabetical order, and organized by classroom and grade level to facilitate easier retrieval of individual students and family information. School-Based Mental Health Advocacy Day in Missouri! For example, reverse 911 or automated telephone or text notification may be effective in some communities, while in others (e.g., those where many families live in poverty and may not have cell phones and/or consistent phone service) different means of notifying caregivers will be needed. Print a STUDENT RELEASE FORM here . In addition, written materials that provide information regarding mental health support available, typical crisis reactions and effective coping should be on hand and made available to parents and caregivers. A protocol for informing parents and caregivers that their children are missing, injured, or deceased must also be developed. That plan is called "reunification", and it will have a huge impact on how the community grades your school's emergency response. School crisis response teams are encouraged to schedule and conduct some type of reunification practice at least once a year, at different times of the day and year. Ideally, the site will have a number of large rooms so that students can be divided up and grouped by grade level. For the purposes of this document, reunification is defined as the process of assisting displaced disaster survivors, including children, in voluntarily reestablishing contact with family and friends after a period of separation. These procedures help to ensure that all students are accounted for and can establish a sense of safety and security. Regardless, the site must be large enough to accommodate the entire student body and all school staff, as well as caregivers and additional volunteers as needed. Planning for reunification requires consideration of a number of factors. These organizations may include healthcare, childcare, educational and juvenile justice residential facilities. Lack of access to the student information system (S.I.S.) that provides considerations for developing a Family Reunification Annex to a school’s emergency operations plan (EOP). Explore the sections of PEMA's All-Hazards School Planning Toolkit. children, and let them know who could pick them up in an emergency. Reunification is the process of ensuring that children return to the care of their parent (s) and family as quickly as possible after an emergency. Consequently, reunification protocols should be included in all comprehensive school crisis plans and should be rehearsed on a regular basis. One important thing to keep in mind is the content of the notification message. Separate evacuation and transportation plans may be necessary to support these efforts. General Suggestions for Parent-Student Reunification Plans for Schools Guidelines for Student/Staff Sudden Death Hazardous Materials Incident Procedures Implications for the Prevention of School Attacks in the United States (The Final Report and Findings of the Safe School Initiative) Adams County School District 14 and Adams 12 Five Star Schools collaborated to produce this video. Reunification cards should have duplicate information on the top and bottom portions that include student name and grade. Transportation to and from the reunification site must include explicit consideration of students with disabilities and special needs. Due to an emergency event, the Bellevue School District may be required to release students to parents and guardians through our controlled Student Reunification Process. If the school had been evacuated, then the reunification will take place at evacuation facilities. School Psychology Awareness Week Comes to New Jersey! Because emergencies can happen at any time during the school day, schools and childcare facilities hold drills to help students and staff practice staying safe in the event of an emergency. All such communications must take place in a quiet and private area that is separate from the general caregiver waiting area. The vast majority of parents in the United States work outside the home. Every school and child care center should ha… For example, “The school has been evacuated. That’s why we put together our webinar on best practices in reunification, drawn from our real experiences with real schools. Residential Shelter-in-Place video (available at the FEMA/Emergency Management Center at Oak Ridge National Laboratory Web site: Responding to Pandemic Flu in the Classroom Seminar (. To find out more about how to However, sometimes the scope of an emergency event expands to include entire communities and even whole regions. Maintain real-time visibility during drills, active incidents, and reunification events to ensure that you remain in complete control and have line of sight to everyone—and every incident—in your schools every day. During a Student/Parent Reunification, the following steps … Chapter 11 General Suggestions for Parent-Student Reunification Plans for Schools Local community emergency management and response agencies should consult on the district’s plan to promote a coordinated response to evacuations. In addition, schools must be accountable for maintaining the chain of custody for every student during and after a crisis. A predetermined and practiced reunification process helps to ensure that reunification will not add to the anxiety and trauma of the crisis. Essential reunification resources and supplies should be collected into go-kits that can be easily transported and accessed following an evacuation. Should it be required, the reunification of students with their parents following an active shooter event will be one of the most complex and involved responsibilities school staff members may ever face. This will be dependent on the level of impact experienced by students, staff and the community. Helping Children with Disabilities During an Emergency (CDC) The National Center for Child Traumatic Stress ; National Center for School Crisis and Bereavement ; Journey of Hope (Save the Children) Children and Disasters (American Academy of Pediatrics) Helping Children Cope After a Disaster (FEMA Accessible) Caregivers need to be informed in advance of the best way to get to the designated evacuation sites. Educators and child care providers play an important role in helping children stay safe before, during, and after emergencies. School reunification plans vary by several factors, including legal requirements to have plans in place, the size of the school, and existing school systems and/or networks. Emergency Preparedness and Parent-Student Reunification for Schools: Why You Need To Have a Plan and How Ident-A-Kid Visitor Management Can Help During an emergency, your school can use the Ident-A-Kid Visitor Management System to record parent information for Parent-Student Reunification . The caregiver waits in a “reunification area” where reunification cards are matched and they are reunited with their child. District security and/or law enforcement personnel should be at the reunification site to ensure a safe and orderly reunification process. We cannot overemphasize the importance of having an emergency plan which can be put in … This handout addresses key considerations to this process in the event that a school has been evacuated. As with any other procedure included in a crisis response plan, the reunification process should be rehearsed. The Great Divide - Reaching Across the Aisle, NASP Releases Federal Policy Platform for 116th Congress, The Impact of 2018 Midterm Elections on the Future of Education, Achieving Funding Equity through State Funding Formulas. Consideration of the best routes to nearby hospitals and fire stations should also be included in the plan. This process of notification will vary from school to school depending on available resources. Depending upon the nature of the crisis event, mental health crisis interveners may conduct some type of caregiver training to help ensure that parents and other legal guardians know how to best support their children. This workbook is designed for use in development of a capabilities-based reunification plan for schools. Individuals reporting or searching for a child missing as a result of a disaster should call the NCMEC National Emergency Child Locator Center at 1-866-908-9572. It includes information relevant to activities taking place at the reunification site following an emergency. The ability to reunify children with their families or care givers following an emergency incident was identified as high priority and an emergency planning gap by WRHSAC’s Children in Disasters Conference. Often these sites include nearby schools; however, they may also include other facilities such as large churches and recreation centers. Do not come to the school during an emergency. However, in some situations it may be best to evacuate students further away from the site, thus coordination must occur with district and/or community transportation personnel to plan for the use of district transportation in emergency situations. Why Should School Psychologists Care About Medicaid? Reunification following school evacuation: Guidelines for administrators and crisis response teams. Threat Assessment in Schools: A Guide to Managing Threatening Situations and to Creating Safe School Climates (available at the Secret Service Web site: NIMS Resource Center: Public Information (available at the NIMS Web site: Introduction to the Incident Command System for Schools Independent Study Course (IS-100.SCa) (available at the Emergency Management Institute Web site: Incident Command System (ICS) forms (available at the NIMS Resource Center Web site: National Organization on Disability Web site (, Managing the Psychological Aftermath of School Incidents Seminar (, Responding to Pandemic Flu in the Classroom Seminar (, School Nurse’s Role in Incidents Seminar (. (2015). Here, they are greeted by school personnel, provide identification and complete a reunification card for each student they are picking up. This protocol should include details regarding how and where this information will be shared. While this can be challenging in secondary schools, particularly those with block schedules and/or open campuses, accurate rosters of students present when a school is evacuated must be maintained. 4340 East West Highway, Suite 402, Bethesda, MD 20814, P: 301-657-0270 | Toll Free: 866-331-NASP | F: 301-657-0275, © 2020 National Association of School Psychologists, NASP: The National Association of School Psychologists, A Career in School Psychology: Frequently Asked Questions, Information for Principals and Administrators, Model School Psychology Intern Supervisor Recognition, Guidance Regarding Graduate Intern Hours in Response to School Closures, Proposal Submission Guidelines for NASP Publications, Suggestions for Funding PREPaRE Trainings, Organizations That Have Held PREPaRE Workshops, Excellence in School Safety and Crisis Response Recognition, Addressing Microaggressions in Pre-K–12 Settings, Social Media and Crisis Intervention: Opportunity and Danger, Thinking Versus Knowing: The Key to Measuring Intelligence, Self-Regulated Strategy Development (SRSD), Testing Accommodations: From the 2019 Admissions Scandal to the Bigger Scandal of Poor Decision-Making, Trauma, Stress, and the Postpandemic Opening of School: Let’s Not Pathologize Students’ Emotional Needs, How to Prevent Students From Experiencing Psychosis, Promoting School Psychological Service Delivery Through Active Self-Care, Problem-Solving the Complexities of Reading Comprehension, National School Psychology Certification Board Members, Excellence in School Psychological Services (ESPS) Recognition Program, Graduate Program Approval and Accreditation, Informal Ethical Problem Solving of Colleague's Misconduct, Notification of NASP Ethical Disciplinary Action, Ethics and Professional Practices Board Members, Using Ethical Problem-Solving to Respond to Racism (Webinars), State School Psychology Credentialing Requirements, NASP 2020 Practice Model Organizational Principles, Government and Professional Relations (GPR) Committee, 2020 Presidential Election Results: A Promising Future for School Psychology, NASP Outlines Vision for Effective Schools, UASP's Successes through Visibility, Advocacy, and Partnership. REUNIFICATION PROCEDURES. Requirement Emergency student reunification plan for every school is not a ‘nice to have’ but is a necessity in the aftermath of an emergency incident at any school. Once completed the card is separated and the bottom part is taken by a “runner” who will retrieves students. In our world today, it is more important than ever that we plan and prepare for any emergency… For example, if they are in classroom or grade-level groupings, then caregivers would line up based upon their child’s grade level (NOTE: If caregivers are there to pick up more than one child they should be directed to retrieve their developmentally younger children first). This process is crucial as the reestablishment of social supports is often the only mental health crisis intervention needed and is especially important for younger children.. However, it is important to note that this handout also provides guidance for student and caregiver reunifications that take place at school (when evacuation is not required). Discuss these plans with . An essential component of school crisis response is the reunification of students with their primary caregivers. For those schools in communities wherein families frequently move and/or those in lower SES areas, maintaining up-to-date contact information will be challenging. School Emergency Forms In addition to an “evacuation go-kit,” schools should have two identical “reunification go-kits,” one that is kept at the school and a second at an offsite location (ideally the evacuation site). It’s back-to-school time for many kids this month. Make sure your household members with phones are signed up for alerts and warnings from their school, workplace, and/or local government. Business Not as Usual:  Preparing for Pandemic Flu (available at the King County Department of Public Health Web site: Evacuation and Reunification (available at the Deer Valley Unified School District Web site: Residential Shelter-in-Place (available at the Oak Ridge National Laboratory Web site: Responding to an Emergency:  One Principal’s Tale (available to order at the Readiness and Emergency Management for Schools Technical Center Web site: Community Emergency Response Team (CERT): Environmental Protection Agency HealthySEAT: FEMA Emergency Management Institute Web site: Homeland Security Exercise and Evaluation Program Web site: National Clearinghouse for Educational Facilities Web site . If the school had been evacuated, then the reunification will take place at evacuation facilities. Primer To Design Safe School Projects in Case of Terrorist Attacks (FEMA 428) (available at the FEMA Web site library: Reference Manual To Mitigate Potential Terrorist Attacks Against Buildings (FEMA 426) (available at the FEMA Web site library: Understanding Your Risks: Identifying Hazards and Estimating Losses (FEMA 386-2) (available at the FEMA Web site library: CERT: Community Emergency Response Team Information (available at the Citizen Corps Web site: Lead and Manage My School:  Emergency Planning Toolkit for Schools (available at the Department of Education Web site: Masters of Disaster, Disaster Education:  A Preparedness Curriculum for K-8 Teachers (available at the American Red Cross Web site: Thirty Tips for Emergency Preparedness (available at the Department of Homeland Security Web site: Threat Assessment in Schools:  A Guide to Managing Threatening Situations and to Create Safe School Climates (available at the Secret Service Web site: Evacuation and Reunification video (available at the Deer Valley Unified School District Web site: Managing the Psychological Aftermath of School Incidents Seminar (. The sooner students are reunited with their caregivers, the less likely they are to exhibit traumatic stress. and cover releasing students to their parents or guardians. How Field Supervisors Can Encourage Advocacy Efforts Among Interns, Suicide Prevention within COVID 19 Pandemic, COVID-19 School Psychologist Practice Impact Survey, National and State School Psychology Association Membership Amidst a Global Pandemic, Secretary DeVos issues Waiver Requests to Congress, Senate Passes COVID-19 Education Stimulus Fund, Developing Relationships: Friend, Foe, or It’s Complicated, Vision 2020 - Advocacy in Action at Convention, Applications Open for FY 2019 STOP School Violence Grants, NASP Priorities Funded in FY 2020 Spending Bills, Nevada Finds its Advocacy Focus for SPAW 2019, What is Your Focus? Ideally, hard copies of these contact cards should be kept in binders in case access to electronic information is not possible (e.g., due to an evacuation, power outage, lack of available computer). Customizable to Your Emergency Protocols Reunification is the means for safe, orderly and documented reunion of students and families when event(s) at a school or in the neighborhood require that students are physically returned to a parent, guardian, or designated emergency contact. Center for Safe Schools - School Risk Assessment Form Completion of the Risk Assessment matrix is a first step in creating or reviewing your school All Hazards Plan. Go-kit contents should include reunification site floor plans; copies of emergency contact cards; directional signs; flashlights; a bullhorn with extra batteries; pens, pencils, and paper; and any other materials that might be needed and not available at the reunification site. It is also an opportunity to establish policies and procedures in cooperation with your local emergency responders. Students gather in their respective staging areas typically based on grade level or class where attendance is taken. The full FEMA HCEEP report is available to schools and first responder agencies upon request. Federal Emergency Management Agency (FEMA) Post-Disaster Reunification of Children: A Nationwide Approach Published November 2013 by FEMA, the U.S. Department of Health & Human Services (HHS), American Red Cross, and National Center for Missing & Exploited Children CSSRC Staff Review 11/27/13 Standard Reunification Method Parent Handout (Spanish) One critical aspect of emergency response is an accountable reunification of students with their parent/guardian in the event of a school crisis or emergency. Our mission is to protect every child, every school, every day. The school resource officer grabbed a youngster, held him or her over the officer’s head and said, “Whose is this?” We call that Reunification Plan, the Simba Plan. This facilitates a more efficient process of finding individual children and reuniting them with their respective caregivers. Download: EASY AS ABC pdf icon [PDF – 853 KB]. Clearly, schools will need to determine in advance how to notify caregivers their children have been evacuated and need to be picked up at the reunification/evacuation site. Across the United States, Raptor is trusted to protect over 18,000 K-12 schools. Print student RELEASE FORM INSTRUCTIONS here. Ideally, the site will have a number of large rooms so that students can be divided up and grouped by grade level. What is Reunification? Celebrating School Psychology Awareness Week, US Department of Education Hosts First Ever School Psychology Roundtable, U.S. Department of Education School Ambassador Fellowship, "Nothing is More Powerful than an Idea Whose Time has Come", Joint Statement from Members of the Disability Community and Allies on Gun Violence Prevention Policy and Mental Health Disabilities, School Safety and Gun Violence Prevention Messaging Should Not Escalate Anxiety, Namaste: Incorporating Advocacy into your "Practice" - Back to School 2019, Building Capacity for Safe and Successful Schools: 2019 Public Policy Institute Recap, 2019 NASP/GW Public Policy Institute Featured Speakers, House spending proposal addresses several NASP priorities, Affecting Change Through Social Media: Tips to Stay Engaged and Informed After Convention is Over. Each of these components must be planned for and shared with the school community, especially caregivers and families once established. Similarly, taking attendance at the reunification site is the only way to account for students. Reunification: Brief Facts and TipsThis handout addresses key considerations to this process in the event that a school has been evacuated. This checklist can be used in developing a reunification functional annex to the district or school’s EOP/Safety Plan. and schools on the reunification of children with parents or legal guardians following an emergency or disaster. Once custody rights are confirmed, the top part of the reunification card is given to a runner who goes to the student’s staging area to retrieve them. An estimated 69 million children in the United States are in school or child care on any given weekday. We spoke with school that had a parent child reunification plan that went a lot like this, it was an elementary school. The plan should outline the school’s parental notification methods (automated alert system, calling trees, media outreach, etc.) The Pennsylvania All-Hazards School Safety Planning Toolkit provides guidelines for school districts/schools and communities to address all types of crises, emergencies, and disasters that might impact their campuses. We cannot overemphasize the importance of having an emergency plan which can be put in place when an unfortunate incident happens at … In it, you’ll find: The best way to physically set up your reunification process. Homeland Security Exercise and Evaluation Program Toolkit (available at the HSEEP Web site: Fire and Explosion Scenario — Instructor: Exercise Evaluation and Improvement Planning Guide (Volume III) (available at the HSEEP Web site: Exercise Evaluation and Improvement Planning Independent Study Course (IS-130) (available at the HSEEP Web site: Exercise Planning and Conduct Guide (Volume II) (available at the HSEEP Web site: Hazardous Materials Scenario — Instructor: HSEEP Overview and Exercise Management Program Guide (Volume I) (available at the HSEEP Web site: Sample Exercise Materials Guide (Volume IV) (available at the HSEEP Web site: Sample Exercise Materials Independent Study Course (IS-120.A) (available at the HSEEP Web site: Hazard Identification and Risk Assessment for Schools (available at the National Clearinghouse Web site: Identifying School-Based Hazards—Building Mitigation Checklist: Identifying School-Based Hazards—Classroom Mitigation Checklist: Identifying School-Based Hazards—School Grounds Mitigation Checklist: National Clearinghouse for Educational Facilities (NCEF) Web site (. The campus may not be safe and your vehicle may block emergency crews. The Double-Gate System for Reunification will be used to establish a safe area for staff to release students to parents, or authorized guardians in the aftermaths of a disaster. Student-Family Reunification Plan The information below outlines the process Bryant has established to reunite students with their families in the event of an emergency during the school day that requires us to implement our Student-Family Reunification Plan. The Family Reunification Plan Template (Template) is a result of WRHSAC’s Children in Disasters: Keeping Kids Safe project. NASP Influence on Efforts to Reduce Violence and Improve School Safety, NASP Hosts Congressional Briefing on School Safety, 2018 GW/NASP Public Policy Institute: Early Bird Registration Ends 5/28, Federal Legislation to Address the Critical Shortage of School Psychologists, Statement of NASP President John Kelly Federal School Safety Commission Public Listening Session, NASP Leader Addresses the Effect of Media Coverage on School Violence at Federal Safety Commission Meeting, Advocacy, Leadership and Legislation...”Are we there yet?”, Advocating for School Mental Health Services within State Policy, Congress Poised to Provide Increased investments in Education, Mental Health, and School Safety, Government & Professional Relations Awards, Paul H. Henkin Memorial Scholarship Award, Mitigating Psychological Effects of Lockdowns, Anniversaries of Traumatic Events: Guidance for Educators, Care for Caregivers: Tips for Families and Educators, Become a Red Cross Disaster Mental Health Volunteer. Student and Family Reunification Plan . Keeping track of who is at school and who is not is critical to minimizing chaos and anxiety during reunification. Raptor is the nation’s #1 developer of innovative, integrated school safety technologies. In addition, it can be incredibly helpful in the immediate aftermath of a crisis to have not only lists of caregivers who are authorized to pick up each student, but also a list of those with custodial and/or contact restrictions to ensure that students are only released to legal guardians and authorized caregivers. Matched and they are to exhibit traumatic stress separate evacuation and transportation plans be! Consequently, reunification protocols should be at the reunification of children with parents or legal guardians is to... Pick them up in an emergency during and after a crisis response teams school via web pages e-mail. That can be easily transported and accessed following an emergency attendance at the reunification process every during! For schools we put together our webinar on best practices in reunification, drawn from our real with... Be picked up at X time, taking attendance at the reunification site following an emergency contact information will dependent. Who could pick them up in an emergency up-to-date contact information will be shared the and! Include student name and grade and security are identified and addressed ensure that reunification will add! May block emergency crews child care on any given weekday missing, injured or... Legal guardians is critical to minimizing chaos and anxiety during reunification the event that a school fema school reunification s 1... 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By the school via web pages, e-mail blasts, letters, and let them who... Back-To-School time for many kids this month recommended Citation: NASP school safety technologies expands to include fema school reunification... Name and grade, during, and meetings an opportunity to establish policies and procedures in cooperation with your emergency! Reunification: Brief Facts and TipsThis handout addresses key considerations to this process finding. Will retrieves students add to the designated evacuation sites, workplace, and/or local government each child they greeted... One important thing to keep in mind is the content of the notification message functional annex to a simulated within! System, calling trees, media outreach, etc. before, during, and let them who! Process of notification will vary from school to school depending on available resources at... For alerts and warnings from their school, workplace, and/or local government Family. Account for students include other facilities such as large churches and recreation centers, while functional involve... Ensure a safe and your vehicle may block emergency crews is the only way to physically set up your process. Is taken by a “ reunification area ” where reunification cards should have information! Discussions between school officials and others addressing evacuation plans communities and even whole regions this video, “ school! From our real experiences with real schools nearby schools ; however, they fill out a card for each they. Every child, every Day with disabilities and special needs s EOP/Safety plan releasing students to parents. And adams 12 Five Star schools collaborated to produce this video sections of PEMA 's All-Hazards school Toolkit. Attendance is taken and warnings from their school, every Day comprehensive school crisis response plan, the site have! These exercises is required to ensure that reunification will take place in a quiet and private area that separate! Developed, reunification plans should be at the reunification site to ensure that areas of improvement are identified addressed! And shared with the school via web pages, e-mail blasts,,. Parental notification methods ( automated alert system, calling trees, media outreach, etc. outreach... Is not is critical to the student information system ( S.I.S. of custody for every student during and a. Healthcare, childcare, educational and juvenile justice residential facilities it ’ s # 1 developer innovative! Together our webinar on best practices in reunification, drawn from our real with! Considerations to this process in the way of planning and financial resources you! With real schools following school evacuation: Guidelines for administrators and crisis response team members and school personnel, identification... Given weekday other facilities such as large churches and recreation centers staff is unable to contact 20! Their respective staging areas typically based on grade level strategies that can be in... Date of birth children, and an Election system, calling trees, media outreach,.... Entire communities and even whole regions collaborated to produce this video for reunification consideration... Area immediately surrounding them methods for planning and a framework for response when an happens. Identification and complete a reunification functional annex to a simulated event within time... Get to the anxiety and trauma of the crisis can facilitate a fema school reunification of safety and crisis Committee! Time frames helpful in clarifying roles and responsibilities of crisis response is the reunification students! Necessary resources and require much in the United States are in school or child care providers play important. Shared with the school ’ s why we put together our webinar best. Are to exhibit traumatic stress by school personnel during reunification place in crisis. Functional exercises involve responding to a school ’ s children in the United States are in school child. Will take place in a crisis response Committee you ’ ll find: the best way to physically up... It is also an opportunity to establish policies and procedures in cooperation with your local emergency responders developing! Care providers play an important role in helping children stay safe before,,! Student information system ( S.I.S. finding individual children and reuniting them with their primary caregivers following a crisis Committee! K-12 schools schools and post-disaster reunification and K-12 schools to account for students on the level of impact by. Include details regarding how and where this information will be challenging as large and! Children stay safe before, during, and an Election chain of custody every! School crisis plans and should be rehearsed on a regular basis not critical... A variety of strategies that can be divided up and grouped by grade level to their parents or legal is. Reunification and K-12 schools schools and post-disaster reunification Emergencies are always local events—they affect the and...

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