CLOSING A MEDICAL PRACTICE Jerald L. Zarin, MD, MBA, FAAP October 25, 2015. How you end a letter is important. Closing a Medical Practice (Letter to Patients from Physician) [Date] Dear Patient: This letting is to inform you that I will be closing my practice [you may want to state a specific reason such as retirement] effective [Date]. (The California Medical Association (CMA) recommends, if possible, that letters be sent by certified mail, return receipt requested, and that a copy of the letter with the return receipt be kept. Closure of the practice must be reported in writing to the NSBME w/in fourteen (14) days of closure. 3 . The letter should inform the patients when your practice is closing, how they can arrange to transfer their records, where the records will be stored, and how to access their records in the future should a copy be needed. This information has been prepared for all providers who are seeking approval to close a facility or discontinue services or programs that provide medical care and/or services to individuals in a community-based, residential or acute care (hospice, adult care facilities, nursing homes or hospitals) setting. Sample Letter for Closing Your Medical Practice (Type in physician’s letterhead) (Date) Dear. 2. When the medical practitioner wants to dissociate himself or herself from the patient and end appointments or sessions, they send this type of letter. Consider the following when writing patient notification letters: Patients should be told why the practice is closing, unless the reason is of a sensitive or private nature. Cessation of active medical practice may lead a physician to medical administrative activities, consulting in different medically-related activities or continuing practice in a voluntary and non-reimbursed fashion. Arrange to store all records that have not been picked up or forwarded to another physician for the period required by Pennsylvania law. Enclose a records release authorization form for patients currently undergoing treatment or who were seen at the practice within the past 2 … ]3�"Q�H�jr�Nv9>4:�4�&K�Jd �R��r O\#�,���(�F��p��|�Y�j�]��x�G��*N��{D��8'�oK�����%���E��~������̗o�a�G�. Released: April 2, 2012. xyz who bought my practice). h�bbd``b`�$� �}@�)Dlׁij Executive Summary: 4. @P >*CJ OJ QJ ^J aJ #h»u/ hwí >*CJ OJ QJ ^J aJ &hî$Ë h? I felt good about that. Please contact your insurance plan or the county medical society for names of other physicians. The outside valuation process, analysis and generated valuation report should identify the tangible versus intangible assets of your practice, including equipment, supplies, furniture and goodwill. With existing patients, the practitioner can personally inform the patient about accessing the records after the practice is closed (documenting the conversation in the records)) and can, if desired, confirm that conversation in a letter. (The California Medical Association (CMA) recommends, if possible, that letters be sent by certified mail, return receipt requested, and that a copy of the letter with the return receipt be kept. ? Patients . A physician who decides to close his or her practice needs to begin making plans at least 12 – Assortment of dental patient dismissal letter template that will perfectly match your requirements. ¸ Read below to learn more. closing date. If you are selling, you should consider using a valuation firm to conduct a valuation of your practice. 3. Texas Medical Board (TMB) Rules and Requirements The TMB Rules Chap 165.5(a)(1-3) state: When a physician retires, terminates employment or otherwise leaves a medical practice, he or she is responsible for:. Information includes: planning for an unexpected closure (i.e. A copy of the posted notices shall be submitted to the board within 30 days from the date of termination, sale, or relocation of the practice. ��H�eW�l�������E_�~�����dm>��Q�����_*V��L�b�iU{�=�w�[�k;ƀ���л�o���i]WS���"��i�a��� unexpected death or illness), planning for an expected closure, what to do about patient medical records, sample notification letters to patients, privacy obligations and other office management considerations. "For some it became a transitional object," says Reinig. The decision to close or relocate a medical practice can be a difficult one, with consequences for patients as well as for the departing physician’s colleagues. 1. When selling practice merging into another practice or retirement or office closure, and agreement should be drafted in order to documents what happens with patient’s medical records. "For others it was closure. ƒ Reviewed 6/2013 / 0 1 2 Q R S … ¦ ï ò | } Ÿ Í Letters to patients are letters written to people receiving medical treatment or who are registered to receive medical care. Informing patients that you are closing your practice can be difficult. Even so, sometimes that guidance is lacking on details about exactly who those patients are and how to contact them. A physician who closes a medical practice may be 40 ceasing to practise medicine (due to retirement, resignation, revocation, illness or death) or 41 may be continuing to practice at a new location (i.e. Every physician has the right to close or leave a medical practice or to change their pattern of practice based on personal priorities, financial considerations, health conditions or a variety of other reasons. Thoughtfully managing the various aspects of closing or relocating a clinical practice ensures the needs of patients continue to be met and potential medical-legal risks are mitigated. If you will not be the custodian of records because the medical group is retaining them or you are transferring the records to another doctor it is helpful to mention it, i.e., Dr. xyz or ABC Medical Group will be the custodian of your medical records effective__(date)____. Typically, it provides requirements on the duty to notify "patients." Accordingly, it is very important that you follow all the required tasks associated with doing so. (2) If employed, check with your employer and their legal counsel to determine how best to notify your patients and ensure they are taken care of. PATienTS Prepare and send notification to patients listing the closing date and reason for closing. Send a letter to active patients notifying them of the practice closure. A medical office moving to a new location not only moves the services, but the controlled private information of clients, such as financial records, insurance and medical charts. The Practice — Patient and Medical Issues How much notice should I give patients? @P 6�>*CJ OJ QJ ^J aJ h»u/ h? When closing a practice, it is important to send notification letters to both patients and professional organizations. 0 Informing patients of a pending practice closure is the first step towards maintaining continuity of care, as it allows for a timely clinical handover to another practice of the patient’s choice. SAMPLE DOCUMENT: Letter to Current/Active Patients for Emergent Situations (such as death or sudden illness) [Date] [Patient’s Name and Address] Dear [Patient], This is to advise you that [Dr. (Name) passed away on or due to a sudden illness, Dr. (Name) is no longer able to provide care as of] [Date]. Practitioners may have continuing obligations toward patients during and after their departure from or closing of a medical practice. This policy sets out the College’s expectations for physicians when permanently closing a . Ö Ö E Ñ õ E Ñ Ñ Ñ ÿÿÿÿ  �+†ŸnÎ ÿÿÿÿ ÿ It’s your last chance to make a good first impression on your reader. While I am available to provide your child[ren] with medical care until [date*], you will need to secure a new physician prior to that date to ensure continuous care. NRS 630.254(3)(a). Licensure Board notification. For more information please see the resources section of the Advice to the Professiondocument. 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